Memory aid: States with five or fewer letters, plus Alaska and Hawaii, are never abbreviated. The names of eight states are never abbreviated in datelines or text: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.
How to abbreviate state names State abbreviations Name If a city is located in another state, you need to spell out that state name fully. So, for example, if your dateline reads "KALAMAZOO, Mich.," then every city you list is presumed to be in Michigan.
When writing news stories, no state name is necessary in the body of the story if it is the same as the dateline. (We traveled to DeKalb, Illinois, for the football game.) If the construction includes a ZIP code, it's an address if it does not, it's a location. When used to clarify location, the state name should be spelled out. (For more information, write to Joan Jones, 23 Any St, Greensburg PA 15601-2001.) See also addresses. When used in an address, use the two-letter USPS abbreviation.In short-form listings of party affiliation, use the traditional abbreviation (D-Ala., R-Mont.).In lists and tabular material, use the traditional abbreviation.In conjunction with the name of a city, town, village or military base in most datelines, use the traditional abbreviation.Use the state abbreviations listed at the end of this section only in the following cases. The MD-RCRA is Marylands database which houses state information. See the cities entry for a list of large cities that never need to be identified by state. This page provides descriptions for the program acronyms that submit data to the FRS. states should be spelled out in general text, whether standing alone or in conjunction with a city, town, village or military base. Use: He was born in Michigan (not the state of Michigan). Use: Funding was provided by the state of Michigan (meaning the government). Always lowercase the word state in constructions such as, "the state of Michigan." In general, the construction the "state of" is unnecessary and should not be used, except as a nonspecific reference to the government of a state or in cases such as "state of Washington" or "state of New York," to distinguish between the state and the well-known city of the same name.